Technical Report Writing In The Maritime, Offshore, Oil/Gas And Port Infrastructure Industry

Workshop Overview

There is much writing in the world, but not much is effective. There is too much that is long winded, ungrammatical, incoherent, badly presented and not targeted. Many assume that if the facts are correct, the way they present them in not important. That is WRONG! Facts are useful if they can be communicated to others. Technical and business writing needs to be effective, but it will not be effective if writers do not pay attention to how they write. The process of communicating through writing is fraught with problems. The thought in the head of the writer and the actions taken by the reader are separated by a series of processes, each of which storts the original thought. The writer only has control over the first part of the process, which is turning the thought into a useful report.

If the report is to have the desired effect, it is vital that the writer does everything possible to ensure that the opportunity for misunderstanding, misinterpretation or simple in action are minimized. Effective technical report writing means making happen what you want to happen; it covers a number of processes which go beyond simply turning your thoughts into words.

As an example, a Chief Officer on board a vessel is telling the crew where he wants certain items of safety to be stowed. Any C/O will know that he has to go and check that the equipment has been stowed the way he wished. Often after checking it has not. The usual reason being “I thought you said put it in the locker on the upper tween deck not the locker on the tween deck!”. Now visualize getting someone to do something in a different country or offshore. You do not know each other. You do not speak the same native language so that you both have to use English. You have no authority over them, and you are now asking them to do something technically very difficult. The reasons are complex and not known to them. There are no other means for communication other than in the written form. Readers may translate into their own language and misunderstand. The reader’s filters may alter the sense of importance that you intend to be conveyed by written words. You are the technical person responsible, the reader is not technical nor will he/she be responsible. This is very typical in the offshore industry. It is not difficult to see the scope for confusion. Imagine what could go wrong!

This course has nothing to do with creative skilled pose, nor does it require particular literary talent. We train you in a series of checks which are intended to make sure that thoughts in the head of the writer become the desired actions of the reader. In an age of mass communications with endless ways of conveying the written word instantly from place to place, people still see the need to travel to meet each other. Knowing that the person and how they think and act makes effective communication simpler. WHY??? The offshore industry is special, vast amounts of money is involved. Should an incident or accident occur to a Rig or Ship worth in excess of $350m with $200m of cargo , LNG or Oil can do $3bn worth of pollution and everyone has a great deal of ‘effective report’ writing to do. Decisions costing millions of dollars are relatively frequent in the offshore and Oil/Gas industry and taken under far less controlled circumstances. The need to share information and communicate effectively and concisely between specialists in very differing backgrounds is common place for instance; executives, company boards of management, ship brokers, crew, technical superintendants, company mangers, financiers, brokers, lawyers, maintenance and repairers, installers, oil and gas tech analysts, OEM’s, government statutory authorities, masters, engineers, manufacturers, riggers, insurance brokers, ship or installation owners, PMA and flag surveyors, Offshore Installation managers (OIM). To be effective in these circumstances, the same basic set of facts and needs must be written and presented in a different way for each group. Otherwise, each will see something in a different way to others.

The principles in the course apply to any exchange of facts and information. In particular where a decision is being made on the basis of the understanding of the facts and information transmitted in whatever format.

Key benefits of attending this workshop

By end of the course, delegates will be able to:

  • DEFINE and AGREE the purpose of the report
  • HAVE a clear understanding of the needs of your readers
  • DESIGN a document structure to effectively get your message across
  • IDENTIFY the necessary content and have an appropriate layout
  • USE a number of readily available tools to assist with report writing
  • EDIT more competently and eliminate avoidable mistakes
  • ADOPT a clear and concise writing style and measure it using Microsoft statistics
  • REFERENCE and QUOTE correctly, and not infringe copyright

Who Should Attend?

This course if specially designed for target audiences who are engaged in the:

  • Maritime
  • Offshore
  • Oil & gas
  • Port

… infrastructure and Project Managers or those

planning to become one.

The course is designed for those with:

  • Little
  • Basic
  • Intermediate

…level of understanding in these techniques.

Why You Should Attend?

Technical Report Writing (T.R.W) should have a purpose; it is a technique and acquired skill. To achieve your purpose you have to make sure the intended reader looks at and understands what you have written and why you have written it. You have to make an impression by style and presentation on the ‘target’ and that any person who accesses it understands what you have written. Effective writing; is writing that achieves the purpose of the writer. This seminar acquaints the participants with the technical report writing skills and explains how to utilize them in the maritime, offshore, Oil/Gas and port industry sectors.